---
category: [Administration & Integrations, Administration & Integrations/Custom Integrations & Apps, Platform and Product Extensions, Platform and Product Extensions/Workday Extend, Platform and Product Extensions/Integration]
keyword: [Extend, Model Components, Extend Business Objects, MCBO, Model Component Business Objects, Business Objects, Model BO, Attachment Objects]
nav: wcp_docs
parent_url: /wcp_docs/
title: >- 
  Setup Considerations: Workday Extend Data Purging
layout: subsection
---

You can use this topic to help make decisions when planning your configuration and use of data purging in Workday Extend. It explains:

-   Why to set it up.
-   How it fits into Workday Extend and the rest of Workday.
-   Downstream impacts and cross-product interactions.
-   Security requirements and business process configurations.
-   Questions and limitations to consider before implementation.


## <a id="section_tjy_rky_ksb"></a>What It Is

Data purging in Workday Extend enables you to delete selected data permanently from Extend business and attachment objects. When you purge data, you irreversibly remove it from your tenant. Workday can't recover the data.

Use a custom report to identify the data you want to purge.

## <a id="section_x1g_tky_ksb"></a>Business Benefits

Data purging helps you to comply with privacy regulations and data protection laws that require you to delete personal data you no longer need. Example: General Data Protection Regulation (GDPR) requirements.

## <a id="section_oxq_5ky_ksb"></a>Use Cases

Purge data for selected instances:

-   On an ad hoc basis.
-   After a certain period of time.


## <a id="section_xgk_zky_ksb"></a>Questions to Consider

<table><thead><tr><th>Questions</th><th>Considerations</th></tr></thead><tbody><tr><td>Which objects do you want to purge data from?</td><td>You can use the data purging feature to purge information related to Workday Extend business and attachment objects. <p>Workday also contains functionality, separate from the data purging feature, for purging certain other information. Example: Notifications for users and academic affiliates.</p></td></tr><tr><td>What data do you need to purge?</td><td>You can mark fields on Extend business and attachment objects as purgeable. You can also mark attachment file data as purgeable.</td></tr></tbody></table><br/>

## <a id="section_w3z_lly_ksb"></a>Recommendations

-   If purging sensitive data is part of your app process, we recommend you purge before deleting the instance.
-   Test data purging in your Sandbox environment before you purge data in your Production environment.
-   Create your custom report before you purge data to ensure that it returns only the data you want to purge.
-   Run the report before and after the purge and compare the results to verify that Workday purged the data.
-   Only grant the ability to purge data to users who understand the purging process and its consequences. Typically, security administrators perform data purges.
-   Limit purging to no more than 25,000 instances at a time, and enable 1 purge operation to complete before starting another. Purging spawns individual jobs for each object impacted by the purge. You can run no more than 25,000 of these jobs at one time.


## <a id="section_fpm_4ly_ksb"></a>Requirements

The person running <b>Purge Person Data</b> must have unconstrained access to all resulting rows, columns, and fields that the custom report used by the task might return.

## <a id="section_fl2_qly_ksb"></a>Limitations

-   When you delete instances, they will no longer appear on the <b>Purge Summary Report</b>.
-   You can't purge instances you previously deleted using the REST API of the business or attachment object.
-   You can't mark derived fields on Extend business objects as purgeable.


## <a id="section_azt_rly_ksb"></a>Tenant Setup

Use the <b>Purging Warning Message</b> field on the <b>Edit Tenant Setup - System</b> task to create a custom warning message. The message displays in addition to the standard disclaimer when you confirm a purge of person data.

## <a id="section_cd1_tly_ksb"></a>Security

These domains in the System functional area:

<table><thead><tr><th>Domains</th><th>Considerations</th></tr></thead><tbody><tr><td><i>Custom Report Creation</i> <p><i>Manage: All Custom Reports</i></p> <p><i>Report Tag Management</i></p></td><td>Enable you to create and manage custom reports to specify the instances from which you want to purge data.</td></tr><tr><td><i>Purge Person Data</i></td><td>Enables you to purge privacy data, and run related reports.</td></tr><tr><td><i>Set Up: Tenant Setup - System</i></td><td>Enables you to specify a custom purging warning message to display before a data purging operation.</td></tr></tbody></table><br/>

You can't use role-based security to limit the scope of purging, but you can use the sharing options of the custom report to control who can see it.

## <a id="section_txp_yly_ksb"></a>Business Processes

No impact.

## <a id="section_vyw_vly_ksb"></a>Reporting

<table><thead><tr><th>Reports</th><th>Considerations</th></tr></thead><tbody><tr><td><b>Purge Person Data Job Monitor</b></td><td>Use this report to view the status of <i>Mark Person Data for Purge</i> jobs, which execute instance data purges for each Purgeable Data Type (PDT) selected on: <ul><li>Single specified instances.
</li><li>All instances returned by the specified report.
</li></ul></td></tr></tbody></table><br/>

## <a id="section_obm_xly_ksb"></a>Integrations

No impact.

## <a id="section_sg3_1my_ksb"></a>Connections and Touchpoints

Workday offers a Touchpoints Kit with resources to help you understand configuration relationships in your tenant. Learn more about the [Workday Touchpoints Kit](https://community.workday.com/tpk) on Workday Community.

### Related Information

[Administrator Guide: Data Purging](https://doc.workday.com/r/Z9lz_01hqDMDg6NSf7wCBQ/wcGM9emMrHpAxKxHmS~RGw)

[The Next Level: Data Purging](https://community.workday.com/node/720485)